Assignment of Delegated Level of Authority under the Scheme of Delegated Authority

What is delegated authority?

The level of financial approval or Scheme of Delegated Authority (SoDA) in M Group Services sets strict authorisation limits upon all employees and their authority in relation to a variety of business activities including financial agreements, client contracts, subcontracts, supply agreements, engagement of legal and professional and consultancy services and payments associated with these activities.


Once determined for a given employee the designated value is assigned to an employee to allow payments to pass through the main Oracle system and specialist modules for procuring goods, services and/or application for payment by our supply chain.


The approval process is overseen by the Group General Counsel and the Company Secretary in the Group Legal Department, with the policy being available on Stay Connected at:


Scheme of Delegated Authority Policy

Where is this recorded in Oracle?

In Oracle this approval value is held on the employees’ assignment page and is more commonly known as the Oracle ‘Job’ value.



This field in the current M Group configuration performs two distinct tasks:


It holds the job function code (7th string from chart of Accounts) for financial reporting and as this note and


If applicable to that individual, it confirms the financial approval value of an employee relative to the Scheme of Delegated Authority (SoDA)

 

Job: Operational Management

The job this person has, is one associated with Operational

Management (refer to CoA Function Guidance)

Job: DL7 – Cont Mng

This person has a job role associated with Contract Management, plus the DL7 indicates the person has a financial approval of

Delegated Level 7


 


Both the Job Function and SoDA values are held on the employee assignment page and can only be changed through access to the Oracle HR module which the People Services team access.


The Divisional FD will provide authorisation of changes to be requested via email to the requestor responsible for raising the ticket. This authorisation should be included when raising a ticket to the People Services Team, detailing the change needed via:

People Services Helpdesk

 

Including information on the following template:

 

Person Name

Employee Number

Employing Entity

Contracted Job Title

Current Oracle Level

Proposed Oracle level

Reason for request

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

As outlined in the policy the SoDA value for a given employee are proposed by the Divisional Finance Team and then affirmed by the Group Legal Counsel / Company Secretary.

 

 

For further information on issues raised

  • Scheme of Delegate Policy / Values:       Ben Morrill
  • Job Function Values:                                Matt Evans
  • People Services                                       Michael Galloway

 

 

 

 

December 2024