How can I request a bulk load of letters to be loaded? (People Team)

Clean Data Requirement:

1. Business to Remove duplicate records and resolve data conflicts.
2. Ensure that data is complete, accurate, and consistent – Filled out on PS supplied spreadsheet (attached below) without gaps/hidden rows/highlighted text /unfiltered– Employee Number, Email Address, Home Address (if required)
3. Standardise data formats and values to facilitate data integration and analysis – Ensure information matches the requirement for Oracle load
4. Reject/Approve data based on steps above
5. Any additional requirements or additional employees must be consolidated and sent on an additional file and steps 1-4 must be followed

End to end Process 

2. Data provision: Business provides data with a completed letter (with signature) to PS using a loader template.
3. Letter review: PS reviews the letter.
4. Follow Clean Data Requirement / Rejection Process (if applicable)
5. Run mail merge (if required): PS runs a mail merge.
6. 1st spot check: (if mailmerge is carried out) Business performs the first spot check if a mail merge was run.
7. Dev environment load (if applicable): If there are over 200 letters, SysAdmin loads the data in the Dev environment.
8. Load data: PS sends data to SysAdmin, who loads the data.
9. 2nd spot check: PS performs the second spot check.
10. Notification sent: SysAdmin sends a notification.

Service Level Agreement (SLA):

• Data provision: 10 days prior
• Letter review: 8 days prior
• Run mail merge: 5 days prior
• 1st spot check: 5 days prior
• Dev environment load: 5 days prior (if applicable)
• Load data: 5 days prior
• 2nd spot check: 0 days 
• Notification sent: 0 days